H&H technical studies, flood hazard floodplain analyses, or mapping projects selected for funding must conform to the intended use of Proposition 1E and measures must be instituted to ensure that the scope of the project remains within the intended use of the funds.  To that end, the following procedures are in place:

·         A project scope and description is developed at the initiation of the project that is consistent with the intended use of the bonds.  A project cost estimate and schedule is also developed;

·         Monthly briefings are conducted at the Office-level to review progress, which includes project expenditures, accomplishments, changes in scope, and current schedule;

·         Project updates are submitted for inclusion with the quarterly reports that DWR submits on bond expenditures and any changes in scope, cost or schedule are reflected on the website maintained for projects funded by Proposition 1E and 84;

·         Bond funding is requested from the Department of Finance based on quarterly cash flow projections provided by the project manager and compiled within the Department for all programs.

·         Project managers track project budgets and schedules. Project managers are also responsible for monitoring and approving all funding sources and payments.  Invoices are approved for contractors and sub-contractors only after all requirements are met.

A final study report is completed following completion of a H&H technical study, flood hazard floodplain analysis, or mapping project. The report summarizes the activities that took place to achieve the project goals and the final deliverables, and becomes part of the project close-out report.  The project close-out report includes all the documents, studies, and deliverables referenced in the scope of work.  A summary of project funding sources, cost centers and internal order numbers used to track expenditures is maintained with the project files.

The following internal audit is conducted with the project close-out:

Before the final payment is made, project managers verify the final H&H technical study, flood hazard floodplain analysis, or mapping project complies with all applicable current laws and regulations and ensure submission of documents summarizing total project costs and additional funding sources. To accomplish this review, project managers will review and ensure compliance with a series of engineering standards developed by both federal and State agencies that provide guidance for development of flood system hydrologic and hydraulic models. Federal standards are established by the U.S. Army Corps of Engineers (USACE) and are accomplished through issuing a series of engineer manuals (EM), engineer regulations (ER), engineer pamphlets (EP), engineer circulars (EC), and engineer technical letters (ETL).  Federal Emergency Management Agency guidance publications are built on USACE engineering standards with additional requirements and considerations supporting specific National Flood Insurance Program needs.  At the State level DWR has established a series of technical documents that pertain to each phase of model and floodplain mapping development. DWR has issued specific documentation for production of all the technical products created necessary for this program including Criteria used to Generate CVFED Floodplains, and Critical Levee Technical Issues criteria.

All deliverables are thoroughly reviewed to ensure they conform to the engineering standards necessary for DWR’s State Plan of Flood Control and FloodSAFE programs.

Upon completion of all work, ownership and title to all intellectual property, including but not limited to reports, maps, documents, and electronic files will automatically be vested in DWR.